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Free tool

Email signature generator for Gmail and Outlook

Enter your details, add a photo and logo, pick a look and copy the signature into Gmail, Outlook or Apple Mail in one click. No sign-up.

Your details
Photo and logooptional

Images are resized and compressed in your browser before upload. We store them on a server in the EU so the people you email can see them.

Social profilesoptional
Button, banner and legal noticeoptional

Look
Layout
Accent color
To: client@example.com

Kind regards,

How to add the signature to your email app

Click “Copy signature”, then paste it into your email app's settings.

Gmail

  1. Open Settings (the gear) and See all settings.
  2. On the General tab, find Signature and click Create new.
  3. Paste the signature (Ctrl+V or Cmd+V) and save changes at the bottom of the page.

Outlook (new and on the web)

  1. Open Settings, Account and Signatures.
  2. Add a new signature and paste it into the editor.
  3. Choose it as the default for new messages and replies, then save.

Classic Outlook for Windows

  1. Open File, Options, Mail and Signatures.
  2. Click New, enter a name and paste the signature into the edit box.
  3. At the top right, choose it for new messages and replies.

Apple Mail and iPhone

  1. In Mail on the Mac, open Settings and Signatures and add a new signature.
  2. Paste the signature and turn off Always match my default message font.
  3. On iPhone: Settings, Apps, Mail, Signature. Email the signature to yourself and copy it from the message.

Need the same signature for every employee?

SignetMail builds the signature from your directory (Microsoft 365 or Google Workspace) and sets it for every employee in Outlook and Gmail. When a title or phone number changes, the signature updates itself. Free for up to 50 users.

Meet SignetMailGuides

Frequently asked questions

Is the signature generator free?

Yes. No sign-up and no limit on signatures. Your details stay in your browser; only the images you add are sent to the server, so recipients can see them.

Why doesn't an image show in my signature?

Gmail and Outlook only show images on a public HTTPS address, so the generator uploads them to a server. Gmail strips images inserted from your computer or as base64, and Outlook often sends them as attachments.

How do I make a professional Gmail signature?

Name, title, company, phone and website plus a small logo or photo are enough. Use one accent color, a readable font and no large images or quotes. Gmail accepts up to 10,000 characters.

How do I set the same signature for everyone in Google Workspace or Microsoft 365?

By hand, each employee has to paste the signature themselves. A signature management tool does it centrally: it takes the details from the directory and sets the signature for everyone. See the guide on company-wide Gmail signatures.

How will my signature look in dark mode?

In dark mode Outlook and Gmail darken light colors and lighten dark ones. Switch the preview to Dark: if the accent color is readable there, it will be for the recipient too.